Apply for Administrative Assistant Role
Join our team as an Administrative Assistant to support Oneida County EDC's operations and contribute to local economic growth.
Overview of Career Opportunity
- Full-time Administrative Assistant role with flexible work/life balance and hybrid work options.
- Requires strong communication, organizational skills, and proficiency in Microsoft Office, Google Workspace, QuickBooks, and website management.
Oneida County Economic Development Corporation
Job Title: Administrative Assistant
Mission Statement: The mission of the Oneida County Economic Development Corporation (OCEDC) and its subsidiaries is to foster and stimulate the structured growth of stable businesses, providing year-round employment opportunities throughout Oneida County while preserving a high quality of life.
General Position Description: The role of Administrative Assistant with OCEDC is a full-time position (40 hours per week) reporting directly to the Executive Director. This onsite or option of hybrid position assures the administrative operations of OCEDC, and its subsidiaries are well executed, providing comprehensive support for all corporate activities while assuring a flexible work/life balance is maintained. The role requires significant knowledge of the daily functions and operations of OCEDC and its affiliates as well as a can-do and positive mindset.
Skills and Qualifications:
Job Title: Administrative Assistant
Mission Statement: The mission of the Oneida County Economic Development Corporation (OCEDC) and its subsidiaries is to foster and stimulate the structured growth of stable businesses, providing year-round employment opportunities throughout Oneida County while preserving a high quality of life.
General Position Description: The role of Administrative Assistant with OCEDC is a full-time position (40 hours per week) reporting directly to the Executive Director. This onsite or option of hybrid position assures the administrative operations of OCEDC, and its subsidiaries are well executed, providing comprehensive support for all corporate activities while assuring a flexible work/life balance is maintained. The role requires significant knowledge of the daily functions and operations of OCEDC and its affiliates as well as a can-do and positive mindset.
Skills and Qualifications:
- Minimum of High School Diploma or Equivalent (Associate Degree in Business Administration related field preferred) and 2 years of experience in an administrative assistance role
- Excellent written and verbal communication skills
- Excellent problem-solving skills.
- Excellent customer service skills
- Proficiency in various software applications such as Microsoft Office, Google Workspace, QuickBooks, and website management
- Knowledge of billing invoices
- Experience with state and local grants and grant management or willingness to learn about grants and grant processes.
- Self-motivated with excellent organizational and time management skills
- Strong communication and interpersonal skills, with the ability to convey knowledge and experience concisely.
- Ability to work both independently and in a team setting.
- Ambitious in the pursuit of goals
- Accurate typing speed of at least 50 wpm
- Familiarity with general office equipment
- Flexible schedule to be able to accommodate morning and afternoon meetings
- Adaptability to change.
Essential Job Functions/General Duties:
- Represent OCEDC to all clients and visitors in a positive manner at all times.
- Handle telephone communications and process messages.
- Establish and maintain corporate files, acting as the keeper of historical information.
- Maintain files on the organization’s external shared drive.
- Manage daily mail operations, including pick-up and processing.
- Compose, type, and mail responses to routine inquiries.
- Collaborate with the Executive Director on OCEDC and subsidiary projects.
- Assist with the preparation of business proposals and development projects.
- Edit correspondence and memoranda as needed.
- Coordinate group meetings, including agenda and financial reports for OCEDC and it’s committees.
- Forward information to OCEDC Board members and record minutes for OCEDC Board meetings
- Maintain and update the OCEDC website.
- Manage social media postings, including research for relevant articles and positive messages.
- Maintain supply inventory.
- Ensure all invoices are paid.
- Invoice businesses for monthly billings and manage contractor documentation.
- Maintain a list of small businesses in Oneida County and foster relationships through regular communication.
- Assist with developing and implementing fundraising strategies.
- Update annual fundraising correspondence and maintain database of area businesses/sponsors.
- Assist in creating brochures, invitations, and other necessary materials for fundraising activities.
- Manage the OCEDC annual meeting, including logistics, invitations, and registrations.
Salary:
$47,000 to $51,000 to be determined based on experience